What Are the Steps for an Import Natural Rubber Shipment, from Order Placement to File Closure?

Process Overview

Commercial phase: Initiate the project after confirming the end-user, grade, quantity, trade terms, delivery date, and payment route; during inquiry, simultaneously retain five layers of data—supplier price, market benchmark, logistics costs & taxes, downstream selling price, and target margin; freeze the version after price approval.

Execution phase: contract signing → payment per contract milestones → booking with confirmation receipt → container pick-up & stuffing with evidence retained → B/L verification → compile full document package → customs clearance & domestic delivery → mill receipt/sign-off.

Close-out phase: quality acceptance & claim handling, COA digitization, AP/AR write-off, profit review, and file closure.

Gate-Control Philosophy

Typical gates: written confirmation of requirements, quantity, grade, delivery date, and payment route is required before price locking; no conflict among contract party, amount, account, and B/L party before payment; deposit evidence filed before booking; container number, seal number, VGM, and SI must all match before B/L confirmation; a complete document package is required to trigger final payment.

Supporting principles: one order one file, one item one piece of evidence, dual verification for critical fields, stop-first-investigate-later for exceptions; oral or instant-messaging information carries the lowest priority, and key changes must revert to written documents.

Role Assignment

Each shipment assigns one Order Owner, responsible for milestones, documentation completeness, version management, and exception escalation; critical information such as price, account, and B/L party is authorized on a need-to-know basis.